Brooklyn Academy of Music Career Site

Director of Capital Projects (construction) (Brooklyn Academy of Music, Fort Greene)

Tue, 03 Nov 2009 17:05:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Director of Capital Projects to oversee BAM’s Capital Projects Department and manage BAM’s $60 million capital portfolio including $11 million in infrastructure projects and a $49 million new development projects. The Director of Capital Projects will report to the CFO & Vice President of Finance and Administration.

Responsibilities:

Prepare and review bid packages, construction schedules, design documents, change orders, punch-lists, registration documents, requisitions, and closeouts.
Deliver projects on time and within budget.
Notify building and keep people informed on what is happening and what is planned.
Manage smaller institutional capital expense projects as needed.
Work with the various city agencies, including but not limited to, the Department of Cultural Affairs, Department of Design and Construction, Economic Development Corporation, Office of Management and Budget, Mayor’s Office of Capital Projects, Downtown Brooklyn Partnership, Landmarks Commission, Arts Commission, Department of Parks and Recreation, etc.
Oversee construction and ensure that on-site contractors are behaving properly and safely
Identify future scope items and develop long-term capital projects planning.
Ensure that projects abide by local law and any other legislation governing construction
Obtain proper work orders and sign offs from various city agencies, such as Department of Buildings, Metropolitan Transit Authority, Con Edison, etc.
Stay abreast of local construction projects /developments and serve as liaison for BAM as needed
Represent BAM at town hall meetings, community board meetings and similar functions.

Sponsorship Coordinator (Brooklyn Academy of Music, Fort Greene)

Thu, 29 Oct 2009 13:24:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Sponsorship Coordinator to provide support in all areas of the Sponsorship department, in order to meet or exceed BAM’s annual corporate fundraising goal of over $3,000,000. The Sponsorship Coordinator reports to the Director of Sponsorship.

Responsibilities:

Coordinate execution of sponsorship benefits contracts (ticket orders, acknowledgement, on-site promotions, etc.) by communicating directly with sponsors and various BAM units
Develop and write grant and sponsorship proposals
Draft sponsorship benefits contracts
Research corporate prospects via web and print articles
Cultivate donor relationships through correspondence, including writing and sending thank-you letters for all corporate contributions, create sponsorship result reports
Coordinate BAM Corporate Membership programs
Obtain and send sponsor signatures and process all sponsorship contracts
Handle and code all incoming payments from BAM’s sponsors
Track the budget for the department and process purchase orders by communicating with both outside vendors and BAM units
Assist Sponsorship Manager to supervise the quality of work produced by Sponsorship Intern
Coordinate BAM Monthly Ticket Raffle Program
Coordinate “BAMbucks” program
Assist in planning small sponsor related special events (sponsor outings, receptions, etc.)
Act as a host to visiting sponsors at face-to-face meetings, opening night receptions, Galas, and miscellaneous events; occasionally “meet and greet” at the Patron Table on performance nights
File paperwork, maintain office organization and other administrative duties as assigned

BAM Spring 2010 Internship Program (January-June 2010) (Brooklyn Academy of Music, Fort Greene)

Fri, 09 Oct 2009 15:57:00 GMT

BAM spring internships generally run 12-20 weeks between January and June (timing may vary by department)

Current openings (as of 10/8/09)

GRANTS (DEVELOPMENT)

The intern will assist with any/all aspects of institutional funding, including writing proposals, reports and gift acknowledgments, prospect research, gift coding, preparing supplemental materials for funders, and other grants related tasks.

Special requirements: Excellent writing skills; ability to multi-task and work in a fast-paced, high volume environment.

Hours per week: up to 30

SPECIAL EVENTS (DEVELOPMENT)

Work closely with every department, providing administrative support to plan and execute events including Opening Night Receptions, Dinners & Galas

Learn gift bag and gift solicitation techniques, letter and proposal writing, and planning and research skills

Requirements: Excellent written and verbal communication; ability to multi-task, problem solve, and work as a team in a fast-paced environment

Hours per week: 30—40

Several evenings & weekends required

SPONSORSHIP (DEVELOPMENT)

The intern will manage sponsor benefit details, develop sponsorship strategy materials and research new corporate prospects. Special requirements:

Special requirement: Excellent writing skills and knowledge of MS Office applications including Excel and PowerPoint

Hours per week: at least 30

FISCAL DEPARTMENT

The intern will assist with fiscal aspects of the entire fundraising division, including gift processing & acknowledgements, budgeting, reconciliation and financial reporting.

Hours per week: 15 hrs

INDIVIDUAL GIVING (DEVELOPMENT)

Intern will learn techniques and strategies for soliciting and cultivating individual donors of contributing $1,500—$50,000 annually; generates mass mailings; and writes acknowledgement letters.

Hours per week: 30

MARKETING

Assist with promotion, target marketing and community outreach for various events; general office support including mailings.

Special requirements: Familiarity with the NYC arts scene. Graduate students preferred.

Hours per week: 20-25

BAMart

Assist with research and development of visual art exhibitions and initiatives, art sales and collection management; general office support including mailings, database management and other administrative ta

College Student Volunteers (Campus Ambassadors) (Brooklyn Academy of Music, Fort Greene)

Fri, 14 Aug 2009 14:58:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks several local university students to work as a team to coordinate and raise awareness of BAM programming at their universities. The Campus Ambassadors report to the Manager and Administrator of the program.

Responsibilities:

•· Picking up postcards, brochures, posters from BAM

•· Distributing BAM materials at relevant on- and off-campus locations

•· Coordinating and updating BAM promotions with campus communications (i.e. student newsletters, campus email groups, etc)

•· Word-of-mouth promotion of BAM brand and events

•· Meet with BAM advisor monthly to discuss projects and experiences