Brooklyn Academy of Music Career Site

Sponsorship Coordinator (Brooklyn Academy of Music, Fort Greene)

Mon, 08 Feb 2010 10:23:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Sponsorship Coordinator to provide support in all areas of the Sponsorship department, in order to meet or exceed BAM’s annual corporate fundraising goal of over $3,000,000. The Sponsorship Coordinator reports to the Director of Sponsorship.

Responsibilities:

Coordinate execution of sponsorship benefits contracts (ticket orders, acknowledgement, on-site promotions, etc.) by communicating directly with sponsors and various BAM units
Develop and write grant and sponsorship proposals
Draft sponsorship benefits contracts
Research corporate prospects via web and print articles
Cultivate donor relationships through correspondence, including writing and sending thank-you letters for all corporate contributions, create sponsorship result reports
Coordinate BAM Corporate Membership programs
Obtain and send sponsor signatures and process all sponsorship contracts
Handle and code all incoming payments from BAM’s sponsors
Track the budget for the department and process purchase orders by communicating with both outside vendors and BAM units
Assist Sponsorship Manager to supervise the quality of work produced by Sponsorship Intern
Coordinate BAM Monthly Ticket Raffle Program
Coordinate “BAMbucks” program
Assist in planning small sponsor related special events (sponsor outings, receptions, etc.)
Act as a host to visiting sponsors at face-to-face meetings, opening night receptions, Galas, and miscellaneous events; occasionally “meet and greet” at the Patron Table on performance nights
File paperwork, maintain office organization and other administrative duties as assigned

Marketing & Audience Development Coordinator (Brooklyn Academy of Music, Fort Greene)

Wed, 03 Feb 2010 13:23:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Marketing & Audience Development Coordinator to promote BAM’s diverse programs including mainstage, music, family, literary, senior, student, community, and other events to targeted audiences. This person will also contribute to BAM’s efforts to be a community leader and a leading international arts organization. The Marketing & Audience Development Coordinator reports to the Director of Marketing.

Responsibilities:

Develop and implement marketing plans for BAMcafé Live, Senior Cinema, literary/storytelling programs, Live in HD programs, community events, student cultivation initiatives, etc.
Project manage the creation and distribution of print and digital marketing materials (including postcards, posters, ads, emails, signage, cinema slides, merchandise, etc.) - creating timelines, messaging/ positioning, copywriting/editing, working with design team and departments, proofing, gaining approvals.
Work with vendors/media to make media buys, negotiate rates, and ensure timely delivery of materials.
Maintain and balance budgets for each of the programs for which responsible.
Initiate outreach/grassroots efforts with community and target audiences to sustain existing audiences and cultivate new audiences
Manage the creation of all marketing inserts (for BAMbill program book) including building schedules, copyediting, working with design on ad production, proofing, approvals, sending final artwork to print, and coordinate distribution with Theater Management.
Improve and increase visibility of BAM venues and services to potential rental clients. Provide basic marketing needs for rental events.
Organize and execute offsite marketing events, such a MetroTech, Brooklyn Book Festival, Student Rush events at local universities, etc.
Oversee the campus ambassador program by recruiting and managing student BAM enthusiasts to promote BAM programs to fellow students.
Coordinate/traffic digital media assets between the Marketing, Design, and Digital Media departments.
Assist the Director of Marketing with seasonal brochures and branding campaigns.
Support marketing team members with their projects as necessary
Manage special projects, programs, and events as they arise

Cinematek Print Trafficker (Brooklyn Academy of Music, Fort Greene)

Wed, 03 Feb 2010 13:12:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a part-time Print Trafficker who will provide administrative support for ongoing Cinematek initiatives. This position reports to the BAM Cinematek Program Associate.

Responsibilities:

Be fully responsible for print trafficking and informing and working closely with BAM staff on a daily basis.
Explore different shipment options to find cheapest solutions for shipping.
Carry prints from the stage door to the cinema.
Help the curator with research to locate prints and to book films with distributors, studios and archives.
Send out daily box-office reports and working invoices and purchase orders.
Keep the Cinematek database of films shown up to date.
General office duties including filing, word processing and proof reading.

Accounts Payable Administrator (Brooklyn Academy of Music, Fort Greene)

Tue, 19 Jan 2010 14:10:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Accounts Payable Administrator to process all vendor invoices and payments in a timely fashion. The AP Administrator will provide customer service to vendors and BAM’s managers in order to accurately resolve payment issues and disputes. The Accounts Payable Administrator reports to the Accounting Manager.

Responsibilities:

Enter invoices and expense coding into the accounting system
Manage two computerized check runs per week (includes: run payment reports, issue checks, secure appropriate authorizations, and distribute payments)
Reconcile invoices against vendor statements to ensure all expenses are in system
Act as liaison for vendors to follow up on status of invoices and to ensure timely payments
Add expense coding to institutional invoices and distribute for departmental review
Reconcile credit card statements as needed
Maintain Accounts Payable files and records
Prepare Credit Applications
Process Annual 1099-MISC forms
Assist with year-end audit & inspections of Accounts payable activity
Special Projects as directed by the Accounting Manager
Assist other members of the department with audit or other finance related projects

BAM Spring 2010 Internship Program (January-June 2010) (Brooklyn Academy of Music, Fort Greene)

Fri, 09 Oct 2009 15:57:00 GMT

BAM spring internships generally run 12-20 weeks between January and June (timing may vary by department)

Current openings (as of 1/11/10)

SPONSORSHIP (DEVELOPMENT)

The intern will manage sponsor benefit details, develop sponsorship strategy materials and research new corporate prospects. Special requirements:

Special requirement: Excellent writing skills and knowledge of MS Office applications including Excel and PowerPoint

Hours per week: at least 30

PUBLIC RELATIONS/COMMUNICATION

The intern will participate in press clipping maintenance, maintaining media mailing lists, researching press releases, researching answers to journalists’ inquiries, proof-reading printed materials, and general office support, including mailings.

Hours per week: 12

EDUCATION and HUMANITIES

Intern will be working on implementing arts-in education programs for K—12 students and families and Artist Talks for adult audiences for the 2008- 2009 season.

Special requirements: intern should have a interest in education or arts management.

Hours per week: 20—30

GENERAL MANAGEMENT

Help with the day to day operations in a fast paced, busy environment. Intern will be involved with various programs. Tasks may include sending and chasing contracts, collecting information for house programs, doing purchase orders, reconciliations, filing, generating sales reports, data entry, serving as a production assistant, assisting with ticketing, as well as general administrative tasks.

Special Requirements: We're looking for an arts administration grad student if possible. Past experience working for an arts institution is preferable.

Hours per week: 15-20

GOVERNMENT & COMMUNITY AFFAIRS

Assist with research and maintenance of government and community contact lists

Distribute outreach materials & cultivate community liaisons.

Hours per week: 20

BAM ARCHIVES

Processes BAM Archives collections

Library of Archives Graduate Student

Hours per week: 10-15

College Student Volunteers (Campus Ambassadors) (Brooklyn Academy of Music, Fort Greene)

Fri, 14 Aug 2009 14:58:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks several local university students to work as a team to coordinate and raise awareness of BAM programming at their universities. The Campus Ambassadors report to the Manager and Administrator of the program.

Responsibilities:

•· Picking up postcards, brochures, posters from BAM

•· Distributing BAM materials at relevant on- and off-campus locations

•· Coordinating and updating BAM promotions with campus communications (i.e. student newsletters, campus email groups, etc)

•· Word-of-mouth promotion of BAM brand and events

•· Meet with BAM advisor monthly to discuss projects and experiences